The Spreadsheet Tax
What fragile Excel depreciation schedules actually cost you
Every month your Controllers manually calculate and post depreciation entries for hundreds of assets, they're burning hours that compound into weeks. Every formula error is a ticking audit bomb. Every asset without a physical location tag is a liability your insurance company doesn't know about. Here's what manufacturers report after switching to Naologic.
3 days
cut from the average month-end close by automating depreciation journal postings
100%
of assets mapped to physical warehouse locations and assigned custodians
$0
in depreciation calculation errors caught during year-end audit
80%
reduction in time spent reconciling asset values against the general ledger
Core Capabilities
Every depreciation variable, locked into one system
QuickBooks treats assets like abstract numbers. Legacy ERPs force your CPA's tax strategies into side spreadsheets. Naologic gives your Controllers a single registry that handles the full complexity of capital expenditure accounting natively.
Automated Depreciation Schedules
The system generates month-by-month write-down projections across the entire useful life of each asset. Posting dates, expense amounts, and rolling net book values calculated automatically.
Asset-Level Method Selection
Choose Straight Line, Double Declining Balance, or other algorithms per asset. Your ERP executes the exact tax strategies your CPA designs.
Real-Time Net Book Value
Dynamically calculated as each depreciation entry posts. Executives see the exact financial worth of your capital equipment instantly, no reconciliation needed.
Physical Location Tracking
Assign every forklift, press, and CNC machine to a specific warehouse and responsible custodian. Track serial numbers and warranty expirations natively.
From acquisition to decommission, nothing falls through the cracks
Every piece of heavy iron on your factory floor has a financial lifecycle that spans years - sometimes decades. Naologic manages the full arc. From the day you log an acquisition cost and configure GL routing, through thousands of automated monthly depreciation postings, all the way to declaring a salvage value when the machine reaches end-of-life. Your Controllers never touch a depreciation spreadsheet again. Your CFO sees real-time asset valuations on demand. And your auditors get a pristine, timestamped trail of every journal entry the system ever posted.
How It Works
From asset registration to automated journal entry in four steps
Naologic eliminates the manual math, the disconnected spreadsheets, and the month-end scramble. Set up your assets once, and the system handles every depreciation posting, GL routing, and net book value calculation for the rest of the asset's useful life.
Register the Asset
Configure Depreciation Rule
Assign Physical Location
Depreciation Posts Automatically
Audit-proof at every layer of the ledger
Your auditors don't want explanations. They want a clean trail from the asset registry to the depreciation schedule to the journal entry to the balance sheet. Naologic builds that trail automatically. Every depreciation event posts with a timestamp, a fiscal period, and a direct link to the originating asset record. Click any balance on your financial statements and drill straight into the underlying GL activity.
Asset Registry with GL Mapping
Automated Depreciation Schedule
Auto-Posted Journal Entries
Interactive Balance Sheet Drill-Down
Why Controllers Switch
Everything your spreadsheet can't do
Precise Depreciable Base Math
The system automatically subtracts salvage value from acquisition cost to calculate the exact depreciable base. Every depreciation event references this number.
IRS Convention Compliance
Configure weekly, monthly, quarterly, or strict mid-month depreciation conventions per asset. The posting dates and fractional calculations comply with GAAP and IRS rules your spreadsheet silently ignores.
Parent-Child Asset Hierarchies
A $2M injection molding press has components with different useful lives. Register child assets under a parent to manage complex equipment hierarchies and track component-level depreciation independently.
Four-Way GL Routing
Map every asset to its specific Asset GL, Contra Asset GL, Depreciation Expense GL, and Accumulated Depreciation GL. Journal entries route to the correct accounts automatically. Zero manual posting.
Ready to Retire the Spreadsheet?
See your entire factory floor valued in real time
Book a 30-minute demo and we'll show you exactly how Naologic automates depreciation schedules, maps every asset to its physical location and responsible custodian, routes journal entries to precise GL accounts, and gives your CFO real-time net book values across your entire equipment portfolio. Bring your most complex depreciation scenario. We'll configure it live.
